change order
Your change orders
become rows in a Google Sheet.
Upload or forward a change order by email and its extracted data is added as a new row to a Google Sheet, within seconds. Drop one below and we will determine the column names and create the sheet.
Drop a change order here
PDF, photo, scan, Word or PowerPoint — up to 50 pages
No account. No card. Your first sheet is free.
What your sheet will look like
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Change order number | Project | Date submitted | Cost impact | Schedule impact (days) | Status |
| 2 | CO-014 | Colfax Ave — Denver | 07/14/2026 | 42,800.00 | 10 | Approved |
| 3 | CO-015 | Colfax Ave — Denver | 07/16/2026 | 8,150.00 | 0 | Pending |
| 4 | CO-004 | Halsted St — Chicago | 07/17/2026 | 115,400.00 | 21 | Rejected |
| 5 | CO-016 | Colfax Ave — Denver | 07/19/2026 | 2,115.30 | 0 | Approved |
Four change orders, four rows. Yours starts at row 2.
The columns
These are the columns we usually find on a change order. You can rename them, drop the ones you do not track, and add your own before the sheet is created. Anything you add to the right of our columns stays untouched — including formulas.
- Change order numberstring
- Projectstring
- Date submitteddate
- Descriptionstring
- Cost impactnumber
- Schedule impact (days)whole number
- Statusstring
- Approved bystring
Questions people ask
- What I need is the running contract value.
- Sum the approved cost impacts and add the original contract as your own column. It recomputes on every change order we write, and we never touch columns you added.
- Do rejected change orders belong in the same sheet?
- Keep them. A rejected change order is the record of a conversation that happened, and it is the first thing anyone looks for when the same scope comes back around.
- I work in Excel. Can I get the data out of Google Sheets?
- Yes, and it is Google's feature rather than ours: Google Sheets will download any sheet as .xlsx or .csv from its own File menu, and it opens in Excel from there. What we build and keep filling is the Google Sheet itself — we never produce an Excel file, so anything forwarded later adds a row to the sheet and not to a copy you have already taken off it.
- What if one scan holds several change orders?
- Each one becomes its own row. We tell you how many we found before the sheet is created, and you can correct it in one click if we got it wrong.
- Do photos from a phone work?
- Usually, yes — including stamped, stapled and hand-annotated copies. If a photo of a change order is too blurry to read we say so rather than inventing a row.
- Who can see my Google Sheet?
- Only people you give the link to. The link is unguessable, anyone holding it can edit the sheet, and we never share it with anyone else.
- Do you keep my change orders?
- No. We keep the extracted row, not the document. The file is discarded once your sheet is built.
- How does forwarding work?
- Your sheet gets its own address at in.tosheet.ai. Forward a document there — from your own mailbox, or straight from whoever sends them to you — and ToSheet.ai adds its row within seconds. You never have to open this site again.