incident report
Your incident reports
become rows in a Google Sheet.
Upload or forward an incident report by email and its extracted data is added as a new row to a Google Sheet, within seconds. Drop one below and we will determine the column names and create the sheet.
Drop a incident report here
PDF, photo, scan, Word or PowerPoint — up to 50 pages
No account. No card. Your first sheet is free.
What your sheet will look like
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Incident date | Site | Incident type | Injury | Days away | Reported by |
| 2 | 07/14/2026 | Aurora, IL | Near miss | FALSE | 0 | R. Alvarez |
| 3 | 07/15/2026 | Memphis, TN | Slip, trip, fall | TRUE | 2 | P. Nowak |
| 4 | 07/16/2026 | Houston, TX | Property damage | FALSE | 0 | S. Ibrahim |
| 5 | 07/19/2026 | Aurora, IL | Struck by | TRUE | 0 | K. Whitfield |
Four incident reports, four rows. Yours starts at row 2.
The columns
These are the columns we usually find on an incident report. You can rename them, drop the ones you do not track, and add your own before the sheet is created. Anything you add to the right of our columns stays untouched — including formulas.
- Incident datedate
- Sitestring
- Incident typestring
- Descriptionstring
- Injuryboolean
- Days awaywhole number
- Root causestring
- Reported bystring
Questions people ask
- Is this an OSHA log?
- No. It is a tracker you control, and the OSHA 300 has its own required form and rules. What the sheet is good for is seeing the pattern across sites before it becomes a recordable.
- Should incident reports go in a link-shareable sheet?
- Worth a thought. Anyone with the link can edit the sheet, so keep names out of it if the link will circulate — the site and incident type columns carry most of the analysis anyway.
- I work in Excel. Can I get the data out of Google Sheets?
- Yes, and it is Google's feature rather than ours: Google Sheets will download any sheet as .xlsx or .csv from its own File menu, and it opens in Excel from there. What we build and keep filling is the Google Sheet itself — we never produce an Excel file, so anything forwarded later adds a row to the sheet and not to a copy you have already taken off it.
- What if one scan holds several incident reports?
- Each one becomes its own row. We tell you how many we found before the sheet is created, and you can correct it in one click if we got it wrong.
- Do photos from a phone work?
- Usually, yes — including stamped, stapled and hand-annotated copies. If a photo of an incident report is too blurry to read we say so rather than inventing a row.
- Who can see my Google Sheet?
- Only people you give the link to. The link is unguessable, anyone holding it can edit the sheet, and we never share it with anyone else.
- Do you keep my incident reports?
- No. We keep the extracted row, not the document. The file is discarded once your sheet is built.
- How does forwarding work?
- Your sheet gets its own address at in.tosheet.ai. Forward a document there — from your own mailbox, or straight from whoever sends them to you — and ToSheet.ai adds its row within seconds. You never have to open this site again.