training certificate
Your training certificates
become rows in a Google Sheet.
Upload or forward a training certificate by email and its extracted data is added as a new row to a Google Sheet, within seconds. Drop one below and we will determine the column names and create the sheet.
Drop a training certificate here
PDF, photo, scan, Word or PowerPoint — up to 50 pages
No account. No card. Your first sheet is free.
What your sheet will look like
| A | B | C | D | E | |
|---|---|---|---|---|---|
| 1 | Employee | Certification | Issuing body | Issue date | Expiration date |
| 2 | R. Alvarez | OSHA 30 | OSHA Training Institute | 03/14/2024 | 03/14/2029 |
| 3 | P. Nowak | Forklift operator | Crown Equipment | 07/14/2026 | 07/14/2029 |
| 4 | S. Ibrahim | First aid / CPR | American Red Cross | 05/02/2026 | 05/02/2028 |
| 5 | K. Whitfield | Confined space entry | NSC | 01/20/2026 | 01/20/2027 |
Four training certificates, four rows. Yours starts at row 2.
The columns
These are the columns we usually find on a training certificate. You can rename them, drop the ones you do not track, and add your own before the sheet is created. Anything you add to the right of our columns stays untouched — including formulas.
- Employeestring
- Certificationstring
- Issuing bodystring
- Issue datedate
- Expiration datedate
- Certificate numberstring
Questions people ask
- What expires in the next ninety days?
- One sort on the expiration column. Certifications lapse quietly and the crew that cannot legally do the work turns up on the day, not before.
- Cards are wallet-sized and worn.
- A phone photo of the card is enough. Where a date is rubbed out we say so rather than inventing an expiry you would then rely on.
- I work in Excel. Can I get the data out of Google Sheets?
- Yes, and it is Google's feature rather than ours: Google Sheets will download any sheet as .xlsx or .csv from its own File menu, and it opens in Excel from there. What we build and keep filling is the Google Sheet itself — we never produce an Excel file, so anything forwarded later adds a row to the sheet and not to a copy you have already taken off it.
- What if one scan holds several training certificates?
- Each one becomes its own row. We tell you how many we found before the sheet is created, and you can correct it in one click if we got it wrong.
- Do photos from a phone work?
- Usually, yes — including stamped, stapled and hand-annotated copies. If a photo of a training certificate is too blurry to read we say so rather than inventing a row.
- Who can see my Google Sheet?
- Only people you give the link to. The link is unguessable, anyone holding it can edit the sheet, and we never share it with anyone else.
- Do you keep my training certificates?
- No. We keep the extracted row, not the document. The file is discarded once your sheet is built.
- How does forwarding work?
- Your sheet gets its own address at in.tosheet.ai. Forward a document there — from your own mailbox, or straight from whoever sends them to you — and ToSheet.ai adds its row within seconds. You never have to open this site again.