warranty claim
Your warranty claims
become rows in a Google Sheet.
Upload or forward a warranty claim by email and its extracted data is added as a new row to a Google Sheet, within seconds. Drop one below and we will determine the column names and create the sheet.
Drop a warranty claim here
PDF, photo, scan, Word or PowerPoint — up to 50 pages
No account. No card. Your first sheet is free.
What your sheet will look like
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Claim number | Submitted date | Manufacturer | Product or serial | Claim amount | Status |
| 2 | WC-2214 | 07/14/2026 | Carrier | SN 4412088 | 1,882.13 | Submitted |
| 3 | WC-2215 | 07/15/2026 | Trane | SN 9921440 | 412.60 | Approved |
| 4 | RMA-0091 | 07/16/2026 | Grainger | SN 7712019 | 2,304.00 | Denied |
| 5 | WC-2219 | 07/18/2026 | Carrier | SN 4412140 | 988.75 | Approved |
Four warranty claims, four rows. Yours starts at row 2.
The columns
These are the columns we usually find on a warranty claim. You can rename them, drop the ones you do not track, and add your own before the sheet is created. Anything you add to the right of our columns stays untouched — including formulas.
- Claim numberstring
- Submitted datedate
- Manufacturerstring
- Product or serialstring
- Failure descriptionstring
- Claim amountnumber
- Statusstring
- Paid amountnumber
Questions people ask
- Claims sit unpaid for months.
- Which is the argument for a submitted date and a status in one sortable list. Anything submitted more than sixty days ago and still open is a phone call you would otherwise never make.
- Can I track claimed against paid?
- Both are columns, so the gap is arithmetic. Across a year that difference is usually a bigger number than anyone expects.
- I work in Excel. Can I get the data out of Google Sheets?
- Yes, and it is Google's feature rather than ours: Google Sheets will download any sheet as .xlsx or .csv from its own File menu, and it opens in Excel from there. What we build and keep filling is the Google Sheet itself — we never produce an Excel file, so anything forwarded later adds a row to the sheet and not to a copy you have already taken off it.
- What if one scan holds several warranty claims?
- Each one becomes its own row. We tell you how many we found before the sheet is created, and you can correct it in one click if we got it wrong.
- Do photos from a phone work?
- Usually, yes — including stamped, stapled and hand-annotated copies. If a photo of a warranty claim is too blurry to read we say so rather than inventing a row.
- Who can see my Google Sheet?
- Only people you give the link to. The link is unguessable, anyone holding it can edit the sheet, and we never share it with anyone else.
- Do you keep my warranty claims?
- No. We keep the extracted row, not the document. The file is discarded once your sheet is built.
- How does forwarding work?
- Your sheet gets its own address at in.tosheet.ai. Forward a document there — from your own mailbox, or straight from whoever sends them to you — and ToSheet.ai adds its row within seconds. You never have to open this site again.