purchase order
Your purchase orders
become rows in a Google Sheet.
Upload or forward a purchase order by email and its extracted data is added as a new row to a Google Sheet, within seconds. Drop one below and we will determine the column names and create the sheet.
Drop a purchase order here
PDF, photo, scan, Word or PowerPoint — up to 50 pages
No account. No card. Your first sheet is free.
What your sheet will look like
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | PO number | PO date | Customer | Ship to | Requested date | Line total |
| 2 | 4500218841 | 07/14/2026 | Northstar LLC | Aurora, IL | 07/28/2026 | 18,420.00 |
| 3 | PO-9921 | 07/15/2026 | Halden Foods | Memphis, TN | 08/04/2026 | 6,240.00 |
| 4 | 4500218902 | 07/16/2026 | Northstar LLC | Reno, NV | 08/01/2026 | 2,115.30 |
| 5 | TX-44117 | 07/18/2026 | Bridgeport Mfg | Houston, TX | 08/12/2026 | 44,900.00 |
Four purchase orders, four rows. Yours starts at row 2.
The columns
These are the columns we usually find on a purchase order. You can rename them, drop the ones you do not track, and add your own before the sheet is created. Anything you add to the right of our columns stays untouched — including formulas.
- PO numberstring
- PO datedate
- Customerstring
- Ship tostring
- Requested datedate
- Line totalnumber
- Buyerstring
- Termsstring
Questions people ask
- Do I get one row per PO or one per line item?
- One per line item when the PO has several, so quantities and part numbers stay usable. Say so before the sheet is created if you would rather have one row per PO with a single total.
- Every customer's PO looks different.
- None of them need setting up. There is no template to map per customer — a PO from a new account works the first time it arrives.
- I work in Excel. Can I get the data out of Google Sheets?
- Yes, and it is Google's feature rather than ours: Google Sheets will download any sheet as .xlsx or .csv from its own File menu, and it opens in Excel from there. What we build and keep filling is the Google Sheet itself — we never produce an Excel file, so anything forwarded later adds a row to the sheet and not to a copy you have already taken off it.
- What if one scan holds several purchase orders?
- Each one becomes its own row. We tell you how many we found before the sheet is created, and you can correct it in one click if we got it wrong.
- Do photos from a phone work?
- Usually, yes — including stamped, stapled and hand-annotated copies. If a photo of a purchase order is too blurry to read we say so rather than inventing a row.
- Who can see my Google Sheet?
- Only people you give the link to. The link is unguessable, anyone holding it can edit the sheet, and we never share it with anyone else.
- Do you keep my purchase orders?
- No. We keep the extracted row, not the document. The file is discarded once your sheet is built.
- How does forwarding work?
- Your sheet gets its own address at in.tosheet.ai. Forward a document there — from your own mailbox, or straight from whoever sends them to you — and ToSheet.ai adds its row within seconds. You never have to open this site again.