fuel receipt
Your fuel receipts
become rows in a Google Sheet.
Upload or forward a fuel receipt by email and its extracted data is added as a new row to a Google Sheet, within seconds. Drop one below and we will determine the column names and create the sheet.
Drop a fuel receipt here
PDF, photo, scan, Word or PowerPoint — up to 50 pages
No account. No card. Your first sheet is free.
What your sheet will look like
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Purchase date | Vendor | State | Gallons | Price per gallon | Total |
| 2 | 07/14/2026 | Pilot #442 | TX | 112.4 | 3.884 | 436.57 |
| 3 | 07/15/2026 | Love's #1180 | OK | 98.2 | 3.749 | 368.15 |
| 4 | 07/16/2026 | TA #77 | MO | 120.0 | 3.912 | 469.44 |
| 5 | 07/17/2026 | Pilot #219 | IL | 104.8 | 4.102 | 429.89 |
Four fuel receipts, four rows. Yours starts at row 2.
The columns
These are the columns we usually find on a fuel receipt. You can rename them, drop the ones you do not track, and add your own before the sheet is created. Anything you add to the right of our columns stays untouched — including formulas.
- Purchase datedate
- Vendorstring
- Statestring
- Gallonsnumber
- Price per gallonnumber
- Totalnumber
- Truckstring
- Odometernumber
Questions people ask
- Is the state column really necessary?
- For IFTA it is the whole point — gallons purchased per jurisdiction is what the quarterly return is built on, and it is the field most often missing from a shoebox of receipts.
- Can I photograph these at the pump?
- Yes. Snap it, forward it, and it is logged before you are back in the cab — which is the only way a fuel log ever stays current.
- I work in Excel. Can I get the data out of Google Sheets?
- Yes, and it is Google's feature rather than ours: Google Sheets will download any sheet as .xlsx or .csv from its own File menu, and it opens in Excel from there. What we build and keep filling is the Google Sheet itself — we never produce an Excel file, so anything forwarded later adds a row to the sheet and not to a copy you have already taken off it.
- What if one scan holds several fuel receipts?
- Each one becomes its own row. We tell you how many we found before the sheet is created, and you can correct it in one click if we got it wrong.
- Do photos from a phone work?
- Usually, yes — including stamped, stapled and hand-annotated copies. If a photo of a fuel receipt is too blurry to read we say so rather than inventing a row.
- Who can see my Google Sheet?
- Only people you give the link to. The link is unguessable, anyone holding it can edit the sheet, and we never share it with anyone else.
- Do you keep my fuel receipts?
- No. We keep the extracted row, not the document. The file is discarded once your sheet is built.
- How does forwarding work?
- Your sheet gets its own address at in.tosheet.ai. Forward a document there — from your own mailbox, or straight from whoever sends them to you — and ToSheet.ai adds its row within seconds. You never have to open this site again.