packing list
Your packing lists
become rows in a Google Sheet.
Upload or forward a packing list by email and its extracted data is added as a new row to a Google Sheet, within seconds. Drop one below and we will determine the column names and create the sheet.
Drop a packing list here
PDF, photo, scan, Word or PowerPoint — up to 50 pages
No account. No card. Your first sheet is free.
What your sheet will look like
| A | B | C | D | E | F | |
|---|---|---|---|---|---|---|
| 1 | Packing list number | Ship date | Container number | Carton number | Item | Quantity |
| 2 | PL-2026-0412 | 07/14/2026 | MSKU4412088 | 1-40 | Bearing 6204-2RS | 9,600 |
| 3 | PL-2026-0412 | 07/14/2026 | MSKU4412088 | 41-58 | Drive belt B-58 | 1,080 |
| 4 | PL-2026-0418 | 07/18/2026 | TGHU7712019 | 1-120 | Hex bolt 1/2-13 | 60,000 |
| 5 | PL-2026-0418 | 07/18/2026 | TGHU7712019 | 121-144 | Washer, flat | 24,000 |
Four packing lists, four rows. Yours starts at row 2.
The columns
These are the columns we usually find on a packing list. You can rename them, drop the ones you do not track, and add your own before the sheet is created. Anything you add to the right of our columns stays untouched — including formulas.
- Packing list numberstring
- Ship datedate
- Container numberstring
- Carton numberstring
- Itemstring
- Quantitywhole number
- Net weight (kg)number
- Gross weight (kg)number
Questions people ask
- A packing list can run to twenty pages.
- Every line becomes a row and the count is shown before the sheet is created, so you can check it against the manifest total. Long documents are metered in pages.
- Can I reconcile this against the commercial invoice?
- Keep both in sheets of their own and match on the item and quantity columns. Discrepancies between the two are the ones customs finds if you do not.
- I work in Excel. Can I get the data out of Google Sheets?
- Yes, and it is Google's feature rather than ours: Google Sheets will download any sheet as .xlsx or .csv from its own File menu, and it opens in Excel from there. What we build and keep filling is the Google Sheet itself — we never produce an Excel file, so anything forwarded later adds a row to the sheet and not to a copy you have already taken off it.
- What if one scan holds several packing lists?
- Each one becomes its own row. We tell you how many we found before the sheet is created, and you can correct it in one click if we got it wrong.
- Do photos from a phone work?
- Usually, yes — including stamped, stapled and hand-annotated copies. If a photo of a packing list is too blurry to read we say so rather than inventing a row.
- Who can see my Google Sheet?
- Only people you give the link to. The link is unguessable, anyone holding it can edit the sheet, and we never share it with anyone else.
- Do you keep my packing lists?
- No. We keep the extracted row, not the document. The file is discarded once your sheet is built.
- How does forwarding work?
- Your sheet gets its own address at in.tosheet.ai. Forward a document there — from your own mailbox, or straight from whoever sends them to you — and ToSheet.ai adds its row within seconds. You never have to open this site again.